PLEASANT VALLEY COMMUNITY SCHOOL DISTRICT

Bettendorf, LeClaire, Riverdale

 

UNOFFICIAL MINUTES

 

BOARD OF EDUCATION, REGULAR MEETING, BELMONT ADMINISTRATION OFFICE

Monday, January 23, 2012  – 7:00 P.M. C.S.T.

                                                                                                                                                                                                                                               

Regular meeting was called to order at 7:00 p.m. by President Dayman.

 

MEMBERS PRESENT:  Archer, Dayman, Dohmen, Isbell, Witters.  Absent:  Bullock and Richmond.

 

Also Present:  Jim Spelhaug, Mike Clingingsmith, Brian Strusz, and Christine Harvey.

 

EXEMPT SESSION APPROVED:  Motion by Witters, second by Dohmen that the Board hold an exempt session for the purpose of negotiations as provided in section 20.17(3) of the Code of Iowa.  Roll call vote.  Ayes – Witters, Archer, Dayman, Dohmen, Isbell.  Nays – none.  Motion carried.

 

AGENDA APPROVED:  Motion by Dohmen, second by Archer to approve the agenda as presented.  All ayes.  Motion carried.

 

COMMUNICATIONS:  Dr. Spelhaug informed the board that Dean of Students (elementary and junior high) interviews will begin on January 24 and the successful candidates may be brought to the board on February 13 for approval.

 

The Board expressed its thanks and appreciation to Peg Claussen, Patty Guilfoyle and Gary Kunz, who are retiring, for their years of service to Pleasant Valley.

 

CONSENT AGENDA:  Motion by Witters, second by Dohmen that the consent agenda be approved as presented.  All ayes.  Motion carried.  The consent agenda consists of the resignation of Justine Boehle as a special education teacher at Hopewell effective the end of the 2011-12 school year; the retirements of Peg Claussen as the PVCHS audio visual aide effective the end of the 2011-12 school year when she will have served the district 27 years , Patty Guilfoyle, PVCHS receptionist effective the end of the 2011-12 school year when she will have served the district 22 ½ years and Gary Kunz as groundskeeper effective the end of the 2011-12 school year when he will have served the district for 19 years; the regular employment of Kimberly Schmidt as a special education aide at the high school; the extra-curricular add of Traci Lerch as head sophomore softball coach and extra-curricular drop of Stephanie Peterson as head sophomore softball coach; approval of the website page layout contract for the Business Education Partnership with Augustana College; and the student teaching agreement with Jones International University.

 

EXPENSES APPROVED:  Motion by Dohmen, second by Archer that General Fund warrants be issued in the total amount of $301,392.56 in payment of invoices presented.  All ayes.  Motion carried.

 

Motion by Isbell, second by Witters that Nutrition Fund warrants be issued in the total amount of $88,928.01 in payment of invoices presented.  All ayes.  Motion carried.

 

Motion by Witters, second by Archer that Elementary/Junior High Activity Fund warrants be issued in the total amount of $1,685.78 in payment of invoices presented.  All ayes.  Motion carried.

 

Motion by Isbell, second by Dohmen that High School Activity Fund warrants be issued in the total amount of $24,736.45 in payment of invoices presented.  All ayes.  Motion carried.

 

Motion by Archer, second by Witters that Management Fund warrants be issued in the total amount of $28,258.25 in payment of invoices presented.  All ayes.  Motion carried.

 

Motion by Isbell, second by Dohmen that PPEL Fund Warrants be issued in the total amount of $83,588.98 in payment of invoices presented.  All ayes.  Motion carried.

 

Motion by Dohmen, second by Witters that Capital Projects Fund Warrants be issued in the total amount of $372,687.03 in payment of invoices presented.  All ayes.  Motion carried.

 

Motion by Witters, second by Isbell that Trust Fund Warrants be issued in the total amount of $5,910.52 in payment of invoices presented.  All ayes.  Motion carried.

 

HOPEWELL CHANGE ORDER #7:  The amount of this change order is a deduct of $33,000 which is compensation to the district for work not completed according to specifications.  Dr. Spelhaug informed the board that the Hopewell project is now closed out and the project was brought in under budget by approximately $100,000.

Motion by Archer, second by Dohmen that the board approve Hopewell Change Order #7 as presented.  Roll call vote.  Ayes – Archer, Dayman, Dohmen, Isbell, Witters.  Nays – none.  Motion carried.

 

MONTHLY FINANCIAL REPORTS:  Mr. Clingingsmith presented the monthly financial reports for December, 2011.  Through December, general fund revenue totaled $16,262,711 and expenses totaled $13,356,466.  The fund balance in the General Fund at December 31, 2011 was $5,256,041.  He also presented reports on the Management, PPEL, Capital Projects, Debt Service, Nutrition, Internal Service, and Activity Funds.  There were no significant variances from projections in the financial reports.

 

Motion by Archer, second by Dohmen that the board accept the monthly financial reports for December as presented.  Roll call vote.  Ayes – Archer, Dayman, Dohmen, Isbell, Witters.  Nays – none.  Motion carried.

 

DISCUSSION ON ACCEPTING PAYMENT OF SCHOOL FEES WITH CREDIT CARD:  Dr. Spelhaug informed the board that this question was raised by Director Archer.  Schools accepting payment by credit card is increasingly common and the administration inquired about board interest in protocols associated with this practice to determine if it is something that should be studied more closely.  The board was in consensus that it would like more information.

 

EXEMPT SESSION – NEGOTIATIONS:  The board met in closed session from 7:39 p.m. – 8:09 p.m.

 

MEETING ADJOURNED:  The meeting adjourned at 8:10 p.m.

 

FUTURE DATES:      February 13, 2012 – 5:15 p.m. – Regular Board Meeting

 

 

OPEN ENROLLMENT

 

Open Enrollment is the process by which a parent or guardian residing in an Iowa school district may enroll their child into a public school district other than the one in which they reside.  The deadline for filing an Open Enrollment Application for students in grades 1-12 is March 1st prior to the school year of requested attendance.  The deadline for filing an open enrollment request for an incoming kindergarten child is September 1st of the year open enrollment is first requested.  For more information on Open Enrollment, please visit the district website at www.pleasval.k12.ia.us, email or call Kelly Hatler, hatlerk@pleasval.k12.ia.us at the Administration Center at (563)332-5550.