PLEASANT VALLEY COMMUNITY SCHOOL DISTRICT

Bettendorf, LeClaire, Riverdale

UNOFFICIAL MINUTES

BOARD OF EDUCATION, REGULAR MEETING, BELMONT ADMINISTRATION OFFICE

Monday, February 14, 2011  – 7:00 P.M. C.S.T.

Regular meeting was called to order at 7:00 p.m. by President Dayman.

MEMBERS PRESENT:   Archer, Bullock, Dayman, Dohmen, Paulsen, Witters.  Absent:  Huegel.

Also Present:  Jim Spelhaug, Stephanie Judkins, Mike Clingingsmith, Christine Harvey, and Lisa Nolting.

EXEMPT SESSION APPROVED:  Motion by Witters, second by Dohmen that the Board hold an exempt session for the purpose of negotiations as provided in section 20.17(3) of the Code of Iowa.  Roll call vote.  Ayes – Witters, Archer, Bullock, Dayman, Dohmen, Paulsen.  Nays – none.  Motion carried.

AGENDA APPROVED:  Motion by Bullock, second by Paulsen to approve the agenda as presented.  All ayes.  Motion carried.

COMMUNICATIONS:  Stephanie Judkins announced that PVCHS senior Sarah Cronk has been selected as Iowa’s top high school youth volunteer in the 2011 Prudential Spirit of Community Awards Program. As a State Honoree, Sarah will receive a $1000.00 award, an engraved silver medallion, and an all-expense paid trip to Washington, D.C., for a series of national events from April 30-May 3, 2011. She’s also eligible for one of five national awards to be announced during this recognition.

PVCHS senior Jori Colarusso, also received a state level Certificate of Excellence for her work with our local Habitat for Humanity chapter. Jori raised $5000.00 to be a primary sponsor in the building of a new home in the Quad City region.

President Dayman asked how the census data will affect the board director district boundaries.

Dr. Spelhaug thanked Mary Johnson, Career Center Advisor, the high school guidance department and the high school administration for their work in presenting the PV Sophomore Career Fair which was held at Our Savior Lutheran Church recently.  He thanked Our Savior for providing the space for this event and the following community business people who presented at the event:   Cody Flatt, Ascentra Credit Union & Securities America; Tom Stewart, Deere & Co.; Jorge Rodriguez, Alcoa; Jamie Jarrett, Quad Cities River Bandits; Tina Riesselman, LazBoy Furniture Galleries; Kelly Coffield and Steve Peake, Cobham Mission Systems; Enpei Zhu, QC Nuclear Power Station; Dave Nichols, Downing Architects; Kristin Miller, MD, Anti-Aging & Optimal Health; Connie Shaw, DDS, Parkview Dental Associate; Greg Blaske, PT, OCS, FAAOMPT, Rock Valley Physical Therapy; Dan Bruner, Local 25 Plumbers & Pipefitters; Keith Oldham, JD Coussens; Denny Schnoor, John T. Blong Tech Center; Robert Knott, Pharmacist-Walgreens; Dr. Abby Bowers, Risius & Assoc. Veterinary Service; Pam Coers, Trinity; Darla Lehmkuhl, Metropolitan Medical Laboratory; Tiffany Grider, University of Iowa; Brian Peer, Dept. of Biological Sciences, Western Illinois University; Ryan Light, John T. Blong Tech Center; LeRoy Toohey, Mycogen Seeds; Grant McCaulley, Genesis Power Sports Performance; Elaine Martin, Genesis Health Systems; Tim Staub, Bettendorf Fire Department; Sharon Krebs, Parkview Dental Associate; Clyde D’Cruz, John Deere; Tim Carlson, Carver Aero; Amy Kelling, UPS; Darrell Hanan, Scott Community College; Deb Menke, Pleasant Valley Community School District; Mike Zimmer, Pleasant Valley Community School District; Amy Steil, Hand-in-Hand; Erin Snyder, Scott Community College; SSgt, Joshua Attig, US Air Force; Jim McMillan, FBI; Pat Townsend, Iowa Division of Criminal Investigation; Evan Nixon, LeClaire Police Department; Brad Scott, Culinary Program Director, Scott Community College; Samantha Allison, William Wesley Grand Salon & Spa; Ashley Gordon, Hair By Stewarts; Margo McInnis, QC Convention & Visitor Bureau; Diane Stanley, Hospitality Facilitator, Scott Community College; Michelle Blunk, Conceptual Designs, Inc.; Randy Wymore, Randy Wymore Photography; Geoff Kelly, Pic Two Productions; Russ Walker, John Deere, Communications Department; Jean Dickson, Betty, Neuman, & McMahon, P.L.C.; Pete DeKock, Congressman Bruce Braley’s Office; Kelly Walters, Iowa Vocational Rehabilitation Services; Ryan Gonzalez, Mississippi Bend AEA; Tammy and Kelly Rundle, Fourth Wall Films; Tom Miller, Author; Mark Johnson, Brass Sail Studios; Cyndy Behrer; Tim McCracken, Hy-Vee, Inc.

He expressed the Board’s and District’s sympathy to the family of Lilah M. Bell who was a life long resident of the community and who served the district for fourteen years as district financial secretary and board secretary.  Lilah passed away on February 14, 2011 at age 102.

CONSENT AGENDA:  Motion by Dohmen, second by Bullock that the consent agenda be approved as presented.  All ayes.  Motion carried.  The Consent Agenda consists of:  the resignation David Mulfinger as a technology aide at PVCHS effective February 16, 2011; the transfer of employment of Tami Stelk from 1.75 hours/day to 5 hours/day as a general educational aide at Pleasant View; and five open enrollment applications - four for 2010-11 (two from Bettendorf schools and two from Davenport schools) – and one for 2011-12 from Bettendorf schools.

EXPENSES APPROVED:  Motion by Bullock, second by Witters that General Fund warrants be issued in the total amount of $237,365.77 in payment of invoices presented.  All ayes.  Motion carried.

Motion by Archer, second by Bullock that Nutrition Fund warrants be issued in the total amount of $44,781.98 in payment of invoices presented.  All ayes.  Motion carried.

Motion by Dohmen, second by Witters that Elementary/Junior High Activity Fund warrants be issued in the total amount of $2,673.58 in payment of invoices presented.  All ayes.  Motion carried.

Motion by Witters, second by Dohmen that High School Activity Fund warrants be issued in the total amount of $29,179.98 in payment of invoices presented.  All ayes.  Motion carried.

Motion by Paulsen, second by Archer that Management Fund warrants be issued in the total amount of $18,960.77 in payment of invoices presented.  All ayes.  Motion carried.

Motion by Bullock, second by Dohmen that PPEL Fund Warrants be issued in the total amount of $57,925.60 in payment of invoices presented.  All ayes.  Motion carried.

Motion by Paulsen, second by Archer that Capital Projects Fund Warrants be issued in the total amount of $34,703.82 in payment of invoices presented.  All ayes.  Motion carried.

Motion by Dohmen, second by Paulsen that Internal Service Fund Warrants be issued in the total amount of $20.80 in payment of invoice presented.  All ayes.  Motion carried.

Motion by Paulsen, second by Archer that Trust Fund Warrants be issued in the total amount of $1,399.07 in payment of invoices presented.  All ayes.  Motion carried.

REVENUE PURPOSE STATEMENT RELATED TO STATE WIDE PENNY FOR SCHOOL INFRASTRUCTURE:   As background information, Scott County school districts approved the local option sales tax extension in advance of the state law which created the statewide penny for school infrastructure.  The Scott County Resolution terminates on June 30, 2019.  On July 1, 2019 the district would come under the provisions of the statewide penny which extends to December 31, 2029.  As part of this transition, districts are required to have a voter approved revenue purpose statement.  This revenue purpose statement would be the same as the resolution that was approved by the voters when the district extended the local option sales tax: 

                                The money received from the tax shall be spent for school infrastructure, including purchasing, building, furnishing, reconstructing, repairing, demolishing, improving, expanding, or remodeling of a schoolhouse or schoolhouses and additions thereto, gymnasium, athletic facilities, field house, or school bus garage, purchasing and improving grounds, opening roads to schoolhouses or buildings, the purchase, lease or lease-purchase of buildings or equipment (including transportation and recreation equipment) as authorized by law, procuring or acquiring libraries, expenditures for energy conservation measures, the rental of facilities under Chapter 28E, for public educational and recreational activities, for any purpose or purposes now or hereafter authorized by Iowa Code Sections 298.3 and 300.2, the payment or retirement of bonds issued for school infrastructure purposes or the payment or retirement of bonds issued under Iowa Code Section 423E.5, for debt reduction or property tax relief, or for any one or more of such purposes, or for any purpose or purposes now or hereafter authorized by law.

Dr. Spelhaug and the Board discussed the merit of all Scott County school districts doing this at the same time and the timing of such an effort.  Within the timing questions was the question of a special election or attaching it to an existing board election.

The merits of doing this now would be that it would extend the district’s borrowing authority through the expiration date of the statewide penny (currently it is through our local option expiration date).  While this borrowing may not be necessary for PV schools, certain growth scenarios may make it necessary.  The consensus of the board was to present the required revenue purpose statement for voter approval at the next board election, Tuesday, September 13, 2011.  This would be more economical than having a special election.

2011-12 LUNCH PRICES:  Food Service Director, Lisa Nolting and Dr. Spelhaug reviewed the recommended changes in lunch prices for 2011-12.  Due to increased food costs price increases are recommended for breakfast, elementary, junior high, and high school lunches, however, no increases are recommended for kindergarten snack or milk. 

A higher price increase is recommended for the high school based on the variety of choices that will be offered.  A tiered lunch pricing structure will also be implemented at the high school (note chart below).  Students will be able to choose from a salad bar, made to order subs and wraps, a traditional line, an ethnic line, and a hot sandwich line.  The tiered system supports the increased variety but is also driven by more expensive ingredients.

*When considering tiered pricing, keep in mind that the meal cost includes milk, grain, fruit, vegetable, and an extra bread choice.

Motion by Witters, second by Dohmen that the board approve the 2011-12 food service pricing schedule as presented.  Roll call vote.  Ayes – Witters, Archer, Bullock, Dayman, Dohmen, Paulsen.  Nays – none.  Motion carried.

RESOLUTION TO MAKE PERMANENT TRANSFER OF FUNDS FROM NUTRITION FUND TO CAPITAL PROJECTS FUND (RELATED TO HOPEWELL FOOD SERVICE EQUIPMENT):   

The total cost of the Hopewell food service equipment was $237,385.00.  The equipment was paid for from the Capital Projects Fund (the main source of revenue for the Capital Projects Fund is receipts from the School Infrastructure Local Option (SILO) sales tax).  The district’s plan is to have the Nutrition Fund reimburse the Capital Projects fund $37,385.00 in the current fiscal year, with the remaining $200,000.00 being reimbursed over the next four fiscal years (2011-12 to 2014-15).  This is being spread over five payments so that the Nutrition Fund cash balance is not run too low by paying it over a more accelerated payment schedule.  Because this is being considered a permanent transfer of funds, rather than an interfund loan, it is not necessary for the Nutrition Fund to pay interest to the Capital Projects Fund as part of these transactions.  These transfers will increase the cash balance in the Capital Projects Fund, which will allow the district to use that money on future capital projects.  The district feels that this reimbursement by the Nutrition Fund makes sense since the food service equipment is actually being used in the Food Service program.  The District’s auditors have advised that this permanent transfer of funds requires board approval.

Motion by Bullock, second by Archer that the Board authorizes a permanent transfer of funds to be made from the Nutrition Fund to the Capital Projects Fund in the amount of $37,385.00.  Roll call vote.  Ayes – Bullock, Dayman, Dohmen, Paulsen, Witters, Archer.  Nays – none.  Motion carried.

SNOW MAKEUP DAYS PROPOSAL:  Dr. Spelhaug discussed the following plan with the board:  we plan to make up the two missed snow days on May 26-27 (K-12 records will now be May 31).  Should the district miss one more day of school, he proposed that it be made up on April 25 in the same manner the district  used a year ago...students will have school on that date on an early out schedule and we conduct the professional development planned for that date after student dismissal.  If we have two more snow days, the plan to make up on April 25 would be abandoned so as to protect against the single day make-up after Memorial weekend.  Should we have three more missed days, then the third would go back to April 25.  The district will send out specific information on this schedule in the event that additional days of school are missed.

Motion by Dohmen, second by Paulsen that the board approve the snow make-up day proposal as presented.  Roll call vote.  Ayes – Dohmen, Paulsen, Witters, Archer, Bullock, Dayman.  Nays – none.  Motion carried.

EXEMPT SESSION – NEGOTIATIONS:  The Board met in exempt session for negotiations from 8:11 until 9:00 p.m..

MEETING ADJOURNED:  In open session, the meeting adjourned at 9:01 p.m.

FUTURE DATES:  Monday, February 28, 2011 – Regular Board Meeting – 5:15 p.m. C.S.T.

OPEN ENROLLMENT

Open Enrollment is the process by which a parent or guardian residing in an Iowa school district may enroll their child into a public school district other than the one in which they reside.  The deadline for filing an Open Enrollment Application for students in grades 1-12 is March 1^st prior to the school year of requested attendance.  The deadline for filing an open enrollment request for an incoming kindergarten child is September 1^st of the year open enrollment is first requested.  For more information on Open Enrollment, please visit the district website at www.pleasval.k12.ia.us, email or call Kelly Hatler, hatlerk@pleasval.k12.ia.us at the Administration Center at (563)332-5550.

ASBESTOS NOTICE

In compliance with the Asbestos Hazard Response Act (AHERA) of 1986 (Public Law 99-519) the School District has had each building inspected by a Certified Asbestos Inspector.  In the past year, we have conducted six month periodic surveillance, floor tile removal at Pleasant Valley High School and minor removal and repairs in all buildings.