PLEASANT VALLEY COMMUNITY SCHOOL DISTRICT
Bettendorf, LeClaire, Riverdale
BOARD OF EDUCATION, REGULAR MEETING, BELMONT ADMINISTRATION OFFICE
Monday, March 26, 2012 – 5:15 P.M. C.S.T.
Regular meeting was called to order at 5:15 p.m. by President Dayman.
MEMBERS PRESENT: Archer, Bullock, Dayman, Dohmen, Isbell, Witters. Absent: Richmond.
Also present: Jim Spelhaug, Mike Clingingsmith, Brian Strusz, Christine Harvey, and Lisa Nolting.
EXEMPT SESSION APPROVED: Motion by Witters, second by Dohmen that the Board hold an exempt session for the purpose of negotiations as provided in section 20.17(3) of the Code of Iowa. Roll call vote. Ayes – Witters, Archer, Bullock, Dayman, Dohmen, Isbell. Nays – none. Motion carried.
AGENDA APPROVED: Motion by Bullock, second by Archer to approve the agenda as presented. All ayes. Motion carried.
COMMUNICATIONS: Mr. Strusz congratulated PV’s elementary math teams for their recent success at the local math bee. All 5 elementary schools placed in the top ten. Pleasant View, Hopewell, Riverdale Heights, Cody, and Bridgeview took 1st, 2nd, 3rd, 4th and 8th place respectively. The state meet will take place on Friday, April 27th. The junior high recently competed in the State MATHCOUNTS! Competition and placed 11th overall. Students will be recognized at a board meeting in May.
CONSENT AGENDA: Motion by Dohmen, second by Witters that the consent agenda be approved as presented. All ayes. Motion carried. The consent agenda consists of: the employment of Christine Thompson as junior high counselor for the 2012-2013 school year; the transfer of Alan Arpy from 3rd shift year round part-time to 2nd shift year round part-time custodian at PVCHS, the probationary employment of Nikolos Lane as a 3rd shift year round part-time custodian at PVCHS; the extra-curricular adds of Matt Kraciun as assistant varsity boys soccer coach, Ian Veary as assistant varsity girls soccer coach, Andrew Ward as assistant girls tennis coach and Mallorie Ward as junior high volleyball coach; the extra-curricular drops of Nikki Boehl as junior high volleyball coach and Jesse Robinson as junior high cheerleading coach; six open enrollment applications in – three for 2011-2012, one from Bettendorf schools and two from Davenport schools, and three for 2012-13, one from Wapello and two from North Scott; approval of the cooperative agreement for student teachers with Iowa Wesleyan College; and the cooperative agreement with North Scott Schools for girls and boys swimming.
EXPENSES APPROVED: Motion by Witters, second by Archer that General Fund warrants be issued in the total amount of $360,363.06 in payment of invoices presented. All ayes. Motion carried.
Motion by Archer, second by Bullock that Nutrition Fund warrants be issued in the total amount of $57,095.03 in payment of invoices presented. All ayes. Motion carried.
Motion by Isbell, second by Dohmen that Elementary/Junior High Activity Fund warrants be issued in the total amount of $4,303.23 in payment of invoices presented. All ayes. Motion carried.
Motion by Dohmen, second by Isbell that High School Activity Fund warrants be issued in the total amount of $18,990.44 in payment of invoices presented. All ayes. Motion carried.
Motion by Bullock, second by Witters that PPEL Fund Warrants be issued in the total amount of $66,804.38 in payment of invoices presented. All ayes. Motion carried.
Motion by Archer, second by Bullock that Capital Projects Fund Warrants be issued in the total amount of $339,103.25 in payment of invoices presented. All ayes. Motion carried.
Motion by Witters, second by Dohmen that Trust Fund Warrants be issued in the total amount of $699.04 in payment of invoices presented. All ayes. Motion carried.
DISCUSSION OF 2012-13 FOOD SERVICE PRICING: Lisa Nolting, Food Service Director, was present and discussed with the board two items relative to food service pricing.
1. First are the new federal requirements regarding fruits and vegetables and costs associated with them. The current requirement for fruits and veggies is ½ - ¾ Cup combined daily. The new requirement will be 3/4C per day for grades K-8, and 1 C per day for grades 9-12 PLUS the ½-1C daily fruit requirement. There will also be sub-categories of vegetables that have to be served each week: dark green, red/orange, beans/legumes, and starchy. Mrs. Nolting also reminded the board that the district is required to meet the paid lunch equity requirement in Section 205 of the Healthy Hunger Free Kids Act, which states “schools are required to charge students for paid meals at a price that is on average equal to the difference between free meal reimbursement and paid meal reimbursement; Schools that currently charge less are required to gradually increase their prices over time until they meet the requirement ($2.51). She is recommending that lunch prices be increased by $0.10. Current lunch prices are: Elementary - $1.85; Junior High - $1.95; and High School - $2.25 - $2.75.
2. The second item for discussion was the costs associated with adding on-line payment for the food program. The fee from the two leading providers of the on-line payment service is 3.5%. Based on if 100% of the payments were made on-line, it would cost food service $35,700 in convenience fees. (Food service deposits made by parents for the 2010-11 school year totaled $1,020,631.07.) The board reached consensus that the district would charge the customer a convenience fee for online payment but is undecided on whether or not it will be 3.5% or a flat rate. This would impact online payment for registration fees as well.
This topic will be on the April 9 board meeting.
MONTHLY FINANCIAL REPORTS: Mr. Clingingsmith presented the monthly financial reports for February, 2012. Through February, general fund revenue totaled $20,841,319 and expenses totaled $19,323,410. The fund balance in the General Fund at February 29, 2012 was $3,867,705. There were no significant variances from projections in the financial reports.
Motion by Dohmen, second by Bullock that the board accept the monthly financial reports for February as presented. Roll call vote. Ayes – Dohmen, Isbell, Witters, Archer, Bullock, Dayman. Nays – none. Motion carried.
AUTHORIZATION TO PUBLISH PROPOSED 2012-13 CERTIFIED BUDGET AND ESTABLISHMENT OF DATE FOR 2012-13 CERTIFIED BUDGET HEARING: Mr. Clingingsmith explained that it is time to publish the proposed 2012-13 certified budget and to establish a date and time to hold a public hearing and adopt the certified budget for 2012-13. Dr. Spelhaug and Mr. Clingingsmith recommended to the board that the district certify its 2012-13 budget at a property tax levy rate that is $0.10 lower (rounded to the nearest penny) than the current year (2011-12) levy rate. The district’s property tax levy rate would decrease from $14.74 per $1,000 taxable valuation (rounded to the nearest penny) in 2011-12 to $14.64 per $1,000 taxable valuation (rounded to the nearest penny) in 2012-13. As part of this certification, the district would continue to levy for the $0.33 Board approved PPEL (part of the $14.64 overall levy), which was reinstated in the 2011-12 fiscal year.
Motion by Witters, second by Dohmen that the Board move the Chief Financial Officer be directed to publish a proposed budget summary reflecting a tax levy rate not to exceed $14.64042 per $1,000 taxable valuation and to establish a date and time of April 9, 2012 at 7:00 p.m. CDT to hold the public hearing and adopt the certified budget for 2012-13. Roll call vote. Ayes – Witters, Archer, Bullock, Dayman, Dohmen, Isbell. Nays – none. Motion carried.
HOPEWELL ENROLLMENT ISSUES: Dr. Spelhaug updated the board relative to current enrollment at Hopewell with particular focus on 2012-13 kindergarten. The steps the district is taking include: no open enrollment or tuition students are assigned to Hopewell; new students from the area south of 53rd, north of Belmont, east of Devils Glenn, and west of Middle Road will be assigned to Pleasant View (not Riverdale Heights); 2012-13 kindergarten overflow will be assigned to Pleasant View, with bussing provided; 2012-13 kindergarten students with older siblings already enrolled at Hopewell will be automatically assigned to Hopewell; 2012-13 kindergarten students without older siblings enrolled at Hopewell will have the opportunity to submit hardship circumstances for consideration. These letters did not function in a manner to fully address the issue so more screening criteria, like transportation, were discussed.
Enrollment growth, particularly at the elementary level continues to be strong and underscores the need to move forward with the Hopewell addition, even if it means having to borrow against future one cent sales tax revenue in order to cash flow the project.
EXEMPT SESSION – NEGOTIATIONS: The board met in closed session from 6:32 p.m. – 6:44 p.m.
MEETING ADJOURNED: The meeting adjourned at 6:45 p.m.
FUTURE DATES: April 9, 2012 – 7:00 p.m. – Regular Board Meeting
“Swing” into Spring
The Pleasant Valley Educational Foundation’s annual golf outing, the organization’s primary fundraiser to finance student scholarship opportunities is scheduled for Monday, April 30 at the Palmer Hills Golf Course. Foursomes, monetary contributions or prizes are all welcome to support this worthwhile endeavor. For registration or other information, contact Chris Harvey at email@example.com. Hope you can join in!
Open Enrollment is the process by which a parent or guardian residing in an Iowa school district may enroll their child into a public school district other than the one in which they reside. The deadline for filing an Open Enrollment Application for students in grades 1-12 is March 1st prior to the school year of requested attendance. The deadline for filing an open enrollment request for an incoming kindergarten child is September 1st of the year open enrollment is first requested. For more information on Open Enrollment, please visit the district website at www.pleasval.k12.ia.us, email or call Kelly Hatler, firstname.lastname@example.org at the Administration Center at (563)332-5550.
IMPORTANT NOTICE TO PLEASANT VALLEY SCHOOL DISTRICT PARENTS OR GUARDIANS WITH CHILDREN ATTENDING NONPUBLIC SCHOOLS:
Per Iowa Code Section 285.3, in order to qualify for parental reimbursement, a parent or guardian of a student attending an accredited nonpublic school who furnishes transportation for the student in accordance with this section, shall submit a notice of nonpublic school attendance to the resident public school district, notifying the district that the student is enrolled in and will attend an accredited nonpublic school during the period for which parental reimbursement is being requested. The notice shall be filed with the resident public school district not later than December 1 for the first semester claim and May 1 for the second semester claim each year. Forms which must be filled out in order to qualify for this parental reimbursement are available at the Belmont Administration Center, 525 Belmont Road, Bettendorf, Iowa 52722 and on the district website at http://www.pleasval.k12.ia.us. Information needed to complete the form includes the parent or guardian’s name and address, the name, age, and grade level of the student, the name of the nonpublic school and its location and the number of miles one way to transport the child from home to school. Iowa Code Section 285.1, subsection 3, limits the number of students that may be eligible for parent reimbursement to a maximum of three (3) elementary students and one (1) high school student per family.
PVHS FOOTBALL CHEERLEADING TRYOUTS
Tryouts for the 2012 Pleasant Valley High School Football Cheerleading Squads will be held on April 10th and 12th from 5-7pm in the Hopewell Elementary gym. Tryouts are open to all 8-11th grade girls and boys. You must have a signed permission form with you on the first clinic day to be eligible to participate. Information packets with the permission forms are available in the health office at the high school and in the main office at the JH. The actual tryouts will be held on April 15th at 1pm.