PLEASANT VALLEY COMMUNITY SCHOOL DISTRICT
PLEASANT VALLEY, IOWA
BOARD OF EDUCATION, REGULAR MEETING, BELMONT ADMINISTRATION OFFICE
Monday, July 6, 2009, 7:00 P.M. C.D.S.T.
Regular meeting was called to order at 7:00 p.m. by President Dayman. Members present: Adam, Bullock, Dayman, Dohmen, Witters. Absent: Huegel, Paulsen. Also present: Jim Spelhaug, Cyndy Behrer (via Skype), Chris Harvey, Mike Clingingsmith, and Lisa Olson.
Motion by Witters, second by Dohmen that the Board hold a closed session as provided in section 21.5(1)(i) of the open meetings law to evaluate the professional competency of an individual whose performance is being considered to prevent needless and irreparable injury to that individual’s reputation, as that individual has requested a closed session. Roll call vote. Ayes – Witters, Adam, Bullock Dayman, Dohmen. Nays – none. Motion carried.
Motion by Adam, second by Witters to approve the agenda as presented. All ayes. Motion carried.
COMMUNICATIONS: President Dayman welcomed everyone present. She had received word from the Iowa Association of School Boards that the district’s policy book is in good shape and commended Brian Strusz and the administration for their diligence in overseeing the district’s policies.
Dr. Spelhaug acknowledged Director Adam’s intention of not seeking re-election and thanked him for his valuable service and outstanding work for the Board. Director Adam represents Director District 7. School board candidate filing dates are from July 6 – July 30, 2009.
Motion by Dohmen, second by Witters that the consent agenda be approved as presented. All ayes. Motion carried. The Consent Agenda consists of the following: approval of the minutes of the June 22 Regular and Executive meetings; Kevin Gaffney and Ellen Kendrick as English teachers at PVCHS for the 09-10 school year; the following extra-curricular adds: Kevin Gaffney - Co-HS Yearbook Sponsor, Ellen Kendrick – Newspaper Advisor, Lance Sherman – Assistant Varsity Wrestling Coach, Richard Gonzalez – Assistant JH Football Coach, Stephen Hillman – Head Varsity Boys Basketball Coach, Courtney Kipp – Head Sophomore Girls Basketball Coach, Amy McCalley – HS Cheerleading Sponsor, Kathryn Dettlaff – Dance Team Co-Advisor, Kimberly Munn – Dance Team Co-Advisor, Christina Myatt – Drama Choreographer, Adam Overberg – Theatre Tech Advisor, Stu Ware – Assistant Sophomore Football Coach, Alan Conner – Drum Line, Christopher Foster – Band Assistant, Greg Fiscus – Head Boys Soccer Coach, Richard Markham – Head Girls Soccer Coach, Paul Eure – Head Boys and Head Girls Swimming Coach, Todd Landauer – Assistant Boys Tennis Coach, David Ramnath – Assistant Girls Tennis Coach, Tate Giovonnte – Assistant Boys Track Coach, Kenny Wheeler – Assistant Girls Track Coach, Royce Duncan – Head Varsity Wrestling Coach, Brent Kammerer – Assistant Wrestling Coach; the extra-curricular drop of Jeremy Bowling as Assistant Varsity Wrestling Coach; and the 2009 Summer School assignments of Jodi Mitchell as summer school student aide for grades 1-2 classroom at Riverdale Heights and Kandace Betzel as Pathways 1 instructor at Bridgeview.
Motion by Bullock, second by Dohmen that General Fund warrants be issued in the total amount of $1,252,078.95 in payment of invoices presented. All ayes. Motion carried.
Motion by Witters, second by Bullock that Nutrition Fund warrants be issued in the total amount of $3,954.02 in payment of invoices presented. All ayes. Motion carried.
Motion by Adam, second by Bullock that Elementary/Junior High Activity Fund warrants be issued in the total amount of $1,921.03 in payment of invoices presented. All ayes. Motion carried.
Motion by Dohmen, second by Bullock that High School Activity Fund warrants be issued in the total amount of $13,648.92 in payment of invoices presented. All ayes. Motion carried.
Motion by Bullock, second by Dohmen that PPEL Fund Warrants be issued in the total amount of $88,397.91 in payment of the invoices presented. All ayes. Motion carried.
Motion by Witters, second by Bullock that Capital Fund Warrant be issued in the total amount of $299,764.90 in payment of the invoice presented. All ayes. Motion carried.
Motion by Adam, second by Witters that Internal Service Fund Warrant be issued in the total amount of $2,375.00 in payment of the invoice presented. All ayes. Motion carried.
Lisa Olson, Food Service Director, presented the 2008-09 Year End Report. An in-service of the food service employees included an overview of federal guidelines and policies for the National School Lunch Program and a training session in Hazard Analysis Critical Control Point (HACCP) production methods and procedures. HACCP is a food safety program state mandated in August 2006, that includes standard operating procedures for each meal site that require specific procedures and documentation of food preparation to ensure safe consumer consumption. Ms. Olson was recently hired as the district’s food service director replacing Mrs. Joanne Noble who retired in June, 2009.
Motion by Adam, second by Dohmen that the Board accept the 2008-09 Food Service Year End Report as presented. Roll call vote. Ayes – Adam, Bullock, Dayman, Dohmen, Witters. Nays – none. Motion carried.
Ms. Olson reported that bids were sent to Interstate Brands and Sara Lee Baking Companies. Sarah Lee Company submitted the lowest overall bid on the high volume bakery products.
Bids were sent to Swiss Valley Farms, Roberts Dairy and Anderson Erickson Dairy. Swiss Valley Farms submitted the lowest overall bid.
Invitations to bid were sent to five food distributors: Fox River, Kohl, and Hawkeye Foods submitted bids. Hawkeye Foods submitted the lowest bid.
Motion by Dohmen, second by Witters that the Board accept the low bread products bid submitted by Sarah Lee Company, the low dairy bid of Swiss Valley Farms, and the low food distributor bid of Hawkeye Foods for the 2009-10 school year. Roll call vote. Ayes – Dohmen, Witters, Adam, Bullock, Dayman. Nays – none. Motion carried.
IASB has requested that the Board select its Legislative network representative and a delegate and alternate to the IASB Delegate Assembly. Heather Witters has agreed to again serve as the LAN and delegate to the IASB Delegate Assembly. Debbie Dayman has also agreed to volunteer again to be the alternate to the Delegate Assembly.
Motion by Adam, second by Dohmen that the Board appoint Director Witters as IASB Legislative Representative and Directors Witters and Dayman as delegate and alternate to the IASB Delegate Assembly. Roll call vote. Ayes – Adam, Bullock, Dayman, Dohmen, Witters. Nays – none. Motion carried.
The board met in closed session for the purpose of continuing work on the superintendent’s evaluation using the new statewide evaluation system at 7:30 p.m.
In open session at 8:59, motion by Bullock, second by Witters that the Board approve the extension of the superintendent’s contract through 2011-12 and 2009-2010 wage and benefit package as previously presented for classified staff and administrators which was 2.32%. Roll call vote. Ayes – Bullock, Dayman, Dohmen, Witters, Adam. Nays – none. Motion carried.
The meeting adjourned at 9:00 p.m.