PLEASANT VALLEY COMMUNITY SCHOOL DISTRICT
PLEASANT VALLEY, IOWA
UNOFFICIAL MINUTES
BOARD OF EDUCATION, REGULAR MEETING, BELMONT ADMINISTRATION OFFICE
Monday, August 24, 2009, 7:00 P.M. C.D.S.T.
Motion by Witters, second by Dohmen to approve the agenda as presented. All ayes. Motion carried.
COMMUNICATIONS: President Dayman welcomed everyone present and thanked the administration for taking the board on a tour of capital improvement projects prior to the meeting. She also thanked and congratulated Joan Bruce, Joanne Maciejko, and Penny Overbaugh for their years of service to education and the district. Each will be retiring at the end of this school year.
Cyndy Behrer informed the board that the ACT composite scores for the 2009 graduates was 25.2. 200 out of 272 (73.5%) seniors took the test. Ms. Behrer added that this score is the highest score on record for PV. She congratulated the students and the staff for their part in this accomplishment.
Motion by Bullock, second by Huegel that the consent agenda be approved as presented. All ayes. Motion carried. The Consent Agenda consists of the following: approval of the minutes of the August 10 Regular meeting; the resignation/retirement of Joan Bruce as world language teacher at the high school at the end of the 2009-10 school year when she will have completed 38 years in education – 15 at PV, Joanne Maciejko as world language teacher at the junior high at the end of the 2009-10 school year when she will have completed 38 years in education – 29 at PV, and Penny Overbaugh as a special education teacher at the high school at the end of the 2009-10 school year when she will have completed 32 years in education – 22 at PV, the resignation of Kathy Henson as an educational aide at Riverdale Heights, the increase of one hour per week to the special education aide letter of assignment of Cal Klopp, the increase of six and one-fourth hours per week to the educational aide letter of assignment of Diane Barroso, the extra-curricular assignments of Vincent Arnone as Junior High Assistant Football Coach, Cassidy Peterson as Junior High Girls Basketball Coach, Mark Wilson as Assistant Varsity Boys Cross Country Coach, the extra-curricular drops of Jeff Paul as Assistant Varsity Boys Cross Country Coach and John Schneider as Junior High Assistant Football Coach; the following staff members have earned extra credits since their contracts were issued and are eligible for advancement on the salary scale: Erin Ahnquist, Drew Anderson, Kellie Backes, Douglas Bodeen, Sherri Britz, Danielle Davenport, Anne Dobereiner, Lori Duncan, Dallas Duwa, Diane Fight, Clint Heitz, Abby Hill, Joshua Hoffman, Laura Huffman, Jaime Humes, Beth Johannsen, Mark Jones, David Langtimm, Joshua Lichty, Jennifer Meeske, Janice Pavlicek, Tiffany Pedersen, Anita Roche, Beth Runkle, Teresa Sack, Kim Scheerer, Laurie Sorensen, Jane Wheeler, Rebecca Yerinton, Trever Zahn; the approval of six open enrollment applications – five from Bettendorf schools and one from Davenport schools; and concurrent enrollment agreements with Scott Community College: Student Built Home Agreement, Transportation Tech Academy, Sanitation and Safety, Education Academy, Logistics Academy, Chef’s Apprenticeship, Child Health, Safety and Nutrition, Pro E Basic Modeling, Cooperative Experience, Introduction to Business, Medical Terminology, Pharmacology for HIT, Engineering Academy, Transportation Tech Academy.
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Motion by Bullock, second by Witters that General Fund warrants be issued in the total amount of $368,796.69 in payment of invoices presented. All ayes. Motion carried.
Motion by Dohmen, second by Bullock that Nutrition Fund warrants be issued in the total amount of $30,152.16 in payment of invoices presented. All ayes. Motion carried.
Motion by Paulsen, second by Huegel that Elementary/Junior High Activity Fund warrants be issued in the total amount of $2,769.41 in payment of invoices presented. All ayes. Motion carried.
Motion by Adam, second by Dohmen that High School Activity Fund warrants be issued in the total amount of $23,163.14 in payment of invoices presented. All ayes. Motion carried.
Motion by Witters, second by Huegel that a Management Fund warrant be issued in the total amount of $611.00 in payment of the invoice presented. All ayes. Motion carried.
Motion by Huegel, second by Dohmen that PPEL Fund Warrants be issued in the total amount of $358,938.41 in payment of the invoices presented. All ayes. Motion carried.
Motion by Witters, second by Bullock that Capital Fund Warrants be issued in the total amount of $559,224.55 in payment of the invoices presented. All ayes. Motion carried.
Motion by Bullock, second by Dohmen that an Internal Service Fund Warrant be issued in the total amount of $48,606.09 in payment of the invoice presented. All ayes. Motion carried.
In advance of the district’s Department of Education site visit the Iowa Association of School Boards (IASB) reviewed the district’s board policy book. Most of the following proposed changes are the result of that review and were presented at the August 10 meeting for their first reading. Dr. Spelhaug presented them for their second reading and approval.
Motion by Adam, second by Huegel that the board approve the recommended changes to board policies as presented. Roll call vote. Ayes – Adam, Bullock, Dayman, Dohmen, Huegel, Paulsen, Witters. Nays – none. Motion carried.
Dr. Spelhaug and the board discussed considering a change order to the Hopewell elementary school project that would pave the entire parking lot rather than a portion of it.
Preliminary enrollment reports indicate the district is likely to again show an increase when the Certified Enrollment report is made to the state in October.
Mr. Clingingsmith presented the monthly financial reports for June and July. June is the final month of the district’s 2008-09 fiscal year. Through June, general fund revenue totaled $30,553,729 and expenses totaled $30,477,646. The fund balance in the General Fund at June 30, 2009 was $1,409,141. He also presented reports on the Management, PPEL, Capital Projects, Debt Service, Nutrition, Internal Service, and Activity Funds. General Fund revenue from state aid for the fiscal year came in below what was budgeted due to the state’s 1.5% across the board budget cut that was implemented beginning in December, 2008. That cut reduced state aid that the district was scheduled to receive for the fiscal year by approximately $250,000. The district received approximately $275,000 in American Recovery and Reinvestment Act (ARRA) Fiscal Stabilization funds in June, 2009; however, these were not additional funds for school districts in Iowa as this money was used to replace funds that were taken away as part of a second across the board budget cut for 2008-09 that the Iowa Legislature implemented at the end of the 2009 legislative session. The district’s fund balance in the Internal Service Fund decreased by approximately $250,000 during the 2008-09 fiscal year. The Internal Service Fund is where the district accounts for it’s self funded health and dental insurance programs. A 33.7% increase over the previous fiscal year in the amount paid for health insurance claims and administration fees was the most significant factor for the decrease in the fund balance in the Internal Service Fund during the fiscal year.
Through July, general fund revenue totaled $344,550 and expenses totaled $679,060. The fund balance in the General Fund at July 31, 2009 was $1,074,630. He also presented reports on the Management, PPEL, Capital Projects, Debt Service, Nutrition, Internal Service, and Activity Funds. There were no significant variances from projections in the July financial reports.
Motion by Huegel, second by Paulsen that the board accept the monthly financial reports for June and July as presented. Roll call vote. Ayes – Huegel, Paulsen, Witters, Adam, Bullock, Dayman, Dohmen. Nays – none. Motion carried.
The meeting adjourned at 7:50 p.m.