PLEASANT VALLEY COMMUNITY SCHOOL DISTRICT

Bettendorf, LeClaire, Riverdale

 

UNOFFICIAL MINUTES

 

BOARD OF EDUCATION, REGULAR MEETING, BELMONT ADMINISTRATION OFFICE

Monday, January 24, 2011 – 7:00 P.M. C.S.T.

                                                                                                                                                                                                                                               

Regular meeting was called to order at 7:00 p.m. by President Dayman.

 

MEMBERS PRESENT:   Archer, Bullock, Dayman, Dohmen, Huegel, Paulsen, Witters.  Absent:  None.

 

Also Present:  Jim Spelhaug, Stephanie Judkins, Mike Clingingsmith, Christine Harvey, Brian Strusz, Trampus Budde, and Kevin Pennekamp.

 

EXECUTIVE SESSION APPROVED:  Motion by Witters, second by Bullock that the Board hold a closed session as provided in section 21.5(1)(i) of the open meetings law to evaluate the professional competency of an individual whose performance is being considered to prevent needless and irreparable injury to that individual’s reputation, as that individual has requested a closed session.  Roll call vote.  Ayes – Witters, Archer, Bullock, Dayman, Dohmen, Huegel, Paulsen.  Nays – none.  Motion carried.

 

EXEMPT SESSION APPROVED:  Motion by Archer, second by Huegel that the Board hold an exempt session for the purpose of negotiations as provided in section 20.17(3) of the Code of Iowa.  Roll call vote.  Ayes – Archer, Bullock, Dayman, Dohmen, Huegel, Paulsen, Witters.  Nays – none.  Motion carried.

 

AGENDA APPROVED:  Motion by Dohmen, second by Witters to approve the agenda as presented.  All ayes.  Motion carried.

 

COMMUNICATIONS:  President Dayman welcomed visitors to the meeting.  Director Dohmen commented that the Cody Calypso had gone well.  President Dayman congratulated the Lego Robotics Group for their accomplishments.

 

Dr. Spelhaug expressed the Board’s and District’s appreciation and congratulations to Connie Nagel, Pleasant Valley Junior High English teacher and Susan Carter, Pleasant Valley Junior High educational aide who have both announced their retirement at the end of the 2010-11 school year.

 

He expressed the Board’s and District’s sympathy to the family of Delbert Blunk who was a life long resident of the community and a former Board member.  Delbert passed away on January 17, 2011 at age 86.

 

CONSENT AGENDA:  Motion by Bullock, second by Witters that the consent agenda be approved as presented.  All ayes.  Motion carried.  The Consent Agenda consists of:  the resignation and request for early retirement of Connie Nagel, PVJH English teacher, and Susan Carter, PVJH educational aide, both at the end of the 2010-11 school year; the regular employment of Jessica Zimmer as an educational/special education aide at PVJH; the probationary employment of Jeanne Hodgin as elementary secretary at Pleasant View, Jody Houghton as an educational aide at PVJH, and Emily Torre as a food service worker at PVCHS; the extra-curricular add of Jeff Bernhardt as assistant varsity boys soccer coach and the extra-curricular drop of Wayne Ward as assistant varsity boys soccer coach; and one open enrollment in application from Bettendorf schools.

 

EXPENSES APPROVED:  Motion by Bullock, second by Dohmen that General Fund warrants be issued in the total amount of $666,118.50 in payment of invoices presented.  All ayes.  Motion carried.

 

Motion by Paulsen, second by Huegel that Nutrition Fund warrants be issued in the total amount of $33,056.03 in payment of invoices presented.  All ayes.  Motion carried.

 

Motion by Witters, second by Archer that Elementary/Junior High Activity Fund warrants be issued in the total amount of $4,356.96 in payment of invoices presented.  All ayes.  Motion carried.

 

Motion by Huegel, second by Dohmen that High School Activity Fund warrants be issued in the total amount of $19,904.48 in payment of invoices presented.  All ayes.  Motion carried.

 

Motion by Dohmen, second by Paulsen that Management Fund warrants be issued in the total amount of $427.94 in payment of invoices presented.  All ayes.  Motion carried.

 

Motion by Bullock, second by Witters that PPEL Fund Warrants be issued in the total amount of $56,029.44 in payment of invoices presented.  All ayes.  Motion carried.

 

Motion by Paulsen, second by Huegel that Capital Projects Fund Warrants be issued in the total amount of $99,700.00 in payment of invoices presented.  All ayes.  Motion carried.

 

Motion by Witters, second by Dohmen that Internal Service Projects Fund Warrants be issued in the total amount of $22.56 in payment of invoices presented.  All ayes.  Motion carried.

 

Motion by Dohmen, second by Huegel that Trust Fund Warrants be issued in the total amount of $531.11 in payment of invoices presented.  All ayes.  Motion carried.

 

REMODELING AND EXPANSION PROJECTS:  Dr. Spelhaug updated the board on the three major projects approved at the last meeting:

 

Stadium Renovation – The architect has received confirmation from the County that the modification of ADA seating on the home side will not require changes/additions to the existing rest rooms.  A meeting is planned for February 9 to review the design documents.  

 

Junior High expansion and remodel – Meetings have been held with the architect, band, science, computer and general education teachers. 

 

High School Cafeteria Remodel – Meetings have also been held with the architect, a consultant with FRK architects in kitchen design, food service staff, and administration. 

 

THIRD READING AND APPROVAL OF NEW BOARD POLICY 807.2 (INTANGIBLE ASSETS): This new Board Policy is necessary because of a new pronouncement that came out recently from the Governmental Accounting Standards Board (GASB).  GASB Statement No. 51 (Accounting and Financial Reporting for Intangible Assets) requires the recognition of intangible assets on the financial statements of governmental entities in certain situations.  GASB 51 was effective July 1, 2009 for fiscal year 2009-10 reporting.  That is why it is necessary to have this new Board Policy in place prior to the issuance of the district’s audit report for the 2009-10 fiscal year (that report will likely be presented at the first board meeting in February, 2011)

 

Motion by Witters, second by Paulsen that the Board approve Board Policy 807.2 (Intangible Assets) as presented.   Roll call vote.  Ayes – Witters, Archer, Bullock, Dayman, Dohmen, Huegel, Paulsen.  Nays – none.  Motion carried.

 

GRADUATE FOLLOW-UP SURVEYS:  Brian Strusz reviewed the results of the two most recent graduate follow-up studies:  The Two Year Follow-Up Study for the Class of 2008 and the Six Year Follow-Up Study for the Class of 2004.   There was a 27% return on the 2004 surveys and a 32% return on the 2008 surveys.   Responses indicated a strong sense of preparedness, particularly in the areas of English, Science, Wellness and Music (Band, Chorus, Orchestra) as well as a number of specific comments and suggestions for course modification and service adjustments.

 

Motion by Paulsen, second by Dohmen that the Board approve the graduate follow-up studies as presented.  Roll call vote.  Ayes – Paulsen, Witters, Archer, Bullock, Dayman, Dohmen, Huegel.   Nays – none.  Motion carried.

 

MONTHLY FINANCIAL REPORTS:  Mr. Clingingsmith presented the monthly financial reports for December, 2010.  Through December, general fund revenue totaled $15,061,509 and expenses totaled $11,825,915.  The fund balance in the General Fund at December 31, 2010 was $4,606,221.  He also presented reports on the Management, PPEL, Capital Projects, Debt Service, Nutrition, Internal Service, and Activity Funds.  There were no significant variances from projections in the financial reports.

 

Motion by Huegel, second by Bullock that the board accept the monthly financial reports for December as presented.  Roll call vote.  Ayes – Huegel, Paulsen, Witters, Archer, Bullock, Dayman, Dohmen.  Nays  – none.  Motion carried.

 

EXECUTIVE SESSION – PERSONNEL:  The Board met in executive session for personnel from 7:50 - 8:06 p.m.

 

PERSONNEL APPROVAL – JUNIOR HIGH PRINCIPAL:  In open session, motion by Witters, second by Bullock that the board appoint Trampus Budde as the Principal of Pleasant Valley Junior High for the 2011-2012 school year.  Roll call vote.  Ayes – Witters, Archer, Bullock, Dayman, Dohmen, Huegel, Paulsen.  Nays – none.  Motion carried.

Mr. Budde has taught at the elementary, junior high, and high school levels with his special education background and has also served in administrative positions at Davenport and Muscatine.  He was serving as the Principal of Smart Intermediate School in Davenport when he took his current position as Service Sector Coordinator for AEA IX.  Trampus and his wife Anne are residents of the district and their school age children currently attend Pleasant View. 

EXEMPT SESSION – NEGOTIATIONS:  The Board met in exempt session for negotiations from 8:09 until 8:41.

 

MEETING ADJOURNED:  In open session, the meeting adjourned at 8:41 p.m.

 

FUTURE DATES:  Monday, February 14, 2011 – Regular Board Meeting – 7:00 p.m. C.S.T.

 

 

OPEN ENROLLMENT

 

Open Enrollment is the process by which a parent or guardian residing in an Iowa school district may enroll their child into a public school district other than the one in which they reside.  The deadline for filing an Open Enrollment Application for students in grades 1-12 is March 1st prior to the school year of requested attendance.  The deadline for filing an open enrollment request for an incoming kindergarten child is September 1st of the year open enrollment is first requested.  For more information on Open Enrollment, please visit the district website at www.pleasval.k12.ia.us, email or call Kelly Hatler, hatlerk@pleasval.k12.ia.us at the Administration Center at (563)332-5550.

 

ASBESTOS NOTICE

 

In compliance with the Asbestos Hazard Response Act (AHERA) of 1986 (Public Law 99-519) the School District has had each building inspected by a Certified Asbestos Inspector.  In the past year, we have conducted six month periodic surveillance, floor tile removal at Pleasant Valley High School and minor removal and repairs in all buildings.

 

PLEASANT VALLEY HIGH SCHOOL

PREPARES STUDENTS FOR COURSE SELECTION FOR 2011-2012

 

 

All students in grade 8 who will be entering 9th grade this fall are to attend a meeting on Wednesday, January 26, 2011, at 7:00 p.m. in the Pleasant Valley High School Theater. 

 

Students currently in grades 9, 10 and 11 will receive course selection materials on Tuesday, January 25, 2011.  Class meetings will be held on this day and administration will discuss the

on-line course selection process with students.  Parents and students are encouraged to familiarize themselves with the on-line 2011-12 Schedule of Courses booklet, prior to making course selections.  To access this booklet, go to the district website www.pleasval.k12.ia.us , select the high school link and then Schedule of Courses Book 2011-2012.

 

NOTE:  If you have a student who is currently enrolled in another school district, but plan to enroll him/her at Pleasant Valley High School for the 2011-12 school year, please contact the guidance office at 332-6250 to begin the registration and course selection process.