PLEASANT VALLEY COMMUNITY SCHOOL DISTRICT
Bettendorf, LeClaire, Riverdale
UNOFFICIAL MINUTES
BOARD OF EDUCATION, REGULAR MEETING, BELMONT ADMINISTRATION OFFICE
Monday, October 24, 2011 – 7:00 P.M. C.D.S.T.
Regular meeting was called to order at 7:00 p.m. by President Dayman.
MEMBERS PRESENT: Bullock, Dayman, Dohmen, Isbell, Witters. Absent: Archer and Richmond
Also Present: Jim Spelhaug, Mike Clingingsmith, Brian Strusz, Christine Harvey.
AGENDA APPROVED AS AMENDED: Motion by Bullock, second by Dohmen to approve the agenda as amended by adding a 5:15 start to the November 14 board meeting. All ayes. Motion carried.
COMMUNICATIONS: Brian Strusz congratulated students and teachers of 14 musicians who have been accepted to the All State Music festival.
He also announced that seven PV athletic teams (403 students) grades 9-12 maintained a grade point average of 3.6 and received distinguished honors from the IHSAA.
Dr. Spelhaug announced that the plaques recognizing those who have donated to the stadium renovation are being installed at the stadium and this marked substantial completion of the project.
CONSENT AGENDA: Motion by Witters, second by Dohmen that the consent agenda be approved as presented. All ayes. Motion carried. The Consent Agenda consists of the : the resignation of Tami Callaway as an educational aide at Pleasant View, the regular employment of Michelle Childers as a special education/educational aide at PVJH, Maike DeMaria as a special education aide at Cody, James Erickson as a food van driver for the district, Cecilia Flores as a food service worker at Hopewell, Corinne Gamble as a food service supervisor at Hopewell, Amanda Knollman as an educational/special education aide at PVJH, Brian Larson as a special education aide at PVJH, Catherine Loyd as a special education aide at PVJH, Wendy Malone as a food service worker at Cody, Seng Martin as a food service worker at PVCHS, Mary Ann Petrucelli as a food service worker at PVCHS, Megan Van Wychen as a food service worker at PVCHS, Julie McKnight as a library assistant aide at Hopewell, Patti Sorensen as a special education aide at Hopewell, Hope White as a special education aide at PVJH, Rita Hammer as a robotics program coordinator at Pleasant View, Sara Slagle as HS cheerleading coach for the wrestling season and three open enrollment in applications – from Bettendorf schools.
EXPENSES APPROVED: Motion by Bullock, second by Witters that General Fund warrants be issued in the total amount of $208,932.53 in payment of invoices presented. All ayes. Motion carried.
Motion by Dohmen, second by Isbell that Nutrition Fund warrants be issued in the total amount of $43,336.54 in payment of invoices presented. All ayes. Motion carried.
Motion by Bullock, second by Dohmen that Elementary/Junior High Activity Fund warrants be issued in the total amount of $6,793.55 in payment of invoices presented. All ayes. Motion carried.
Motion by Witters, second by Bullock that High School Activity Fund warrants be issued in the total amount of $17,463.99 in payment of invoices presented. All ayes. Motion carried.
Motion by Dohmen, second by Isbell that Management Fund Warrants be issued in the total amount of $390.55 in payment of invoices presented. All ayes. Motion carried.
Motion by Isbell, second by Witters that PPEL Fund Warrants be issued in the total amount of $64,028.49 in payment of invoices presented. All ayes. Motion carried.
Motion by Witters, second by Dohmen that Capital Project Fund Warrants be issued in the total amount of $248,180.00 in payment of invoices presented. All ayes. Motion carried.
Motion by Dohmen, second by Witters that Trust Fund Warrants be issued in the total amount of $1,216.38 in payment of invoices presented. All ayes. Motion carried.
UPDATE ON EXCHANGE AGREEMENT FOR LAND ON FOREST GROVE ROAD: Dr. Spelhaug met with the Park Board on October 11 regarding the proposed land exchange. The proposal received a unanimous vote of approval from the Park Board. Dr. Spelhaug will attend the next City Council meeting which is November 1.
PRELIMINARY REVIEW OF THE 2012-13 CALENDAR PARAMETERS: The Board again reviewed a preliminary 2012-13 calendar which would be similar to the current school year calendar.
ANNUAL PROGRESS REPORT (APR): Mr. Strusz presented draft copies of the information being submitted to various stakeholders to report the district's annual progress for the 2010-2011 school year. Three documents report that information: 1) the online form required for submission to the state, 2) the document prepared and posted on the Pleasant Valley website and available on a limited basis in each of the buildings, and 3) a copy of the tri-fold brochure which will be mailed to each of the patrons in the district. The official submission date for this information was September 14, 2011. In addition to reviewing and presenting 2010-2011 highlights the goals for 2011-2012 were shared.
Motion by Witters, second by Dohmen that the Board approve the annual progress report (APR) documentation as presented. Roll call vote. Ayes – Witters, Bullock, Dayman, Dohmen, Isbell. Nays – none. Motion carried.
BOARD POLICY REVISIONS: Dr. Spelhaug and Mr. Strusz presented the first of two readings of revised policies 409.3, “Early Retirement – Classified Personnel” (The revision is a date change from March 1 to January 20 for applications) and 505.1E3, “Authorization For Release of Student Records” (the revision is due to IASB saying parents have the right to decline the release of information for any of three areas. Now they have to sign their name after each item. Before they could sign it once.)
MONTHLY FINANCIAL REPORTS: Mr. Clingingsmith presented the monthly financial reports for September, 2011. Through September, general fund revenue totaled $4,387,753 and expenses totaled $4,477,310. The fund balance in the General Fund at September 30, 2011 was $2,260,239. He also presented reports on the Management, PPEL, Capital Projects, Debt Service, Nutrition, Internal Service, and Activity Funds. There were no significant variances from projections in the financial reports.
Motion by Bullock, second by Isbell that the board accept the monthly financial reports for September as presented. Roll call vote. Ayes – Bullock, Dayman, Dohmen, Isbell, Witters. Nays – none. Motion carried.
CHANGE ORDER #1 PLEASANT VALLEY JUNIOR HIGH RENOVATION: This change order is a collection of additions and deletions as follows:
1. A deduct of $879.00. There was an additional tree that needed to be grubbed out in front of the building because of the storm sewer, however, they were also going to remove all the pine trees behind the building, but we asked them to just remove what was necessary for the project. This resulted in the net deduct.
2. An add of $2,142.00. The conduit for Mediacom Service was not specified in the plans.
3. A deduct of $2,138.00. The fire department changed the location of where they wanted a hydrant located. This saved concrete and sidewalk replacement costs.
4. Deduct of $51,121.00. This is a significant savings which resulted from value engineering. It replaces copper wiring with aluminum. The board requested further information on this portion of the change order.
5. Add of $854.00. This results from underground work that revealed the condensate line was not where it was thought to be.
6. Add of $705. This results from underground work that revealed water connect locations that needed to be adjusted.
7. Add of $539. This was a field correction of adding lintels to compensate for a plan error.
Motion by Dohmen, second by Bullock that the board approve Change Order #1 to the Junior High Addition and Remodel project in the amount of a deduct of $49,898.00. Roll call vote. Ayes – Dohmen, Isbell, Witters, Bullock, Dayman. Nays – none. Motion carried.
CHANGE START TIME OF NOVEMBER 14 AND MARCH 26 BOARD MEETINGS TO 5:15 PM: These changes are due to a High School Jazz Band Concert on November 14 and a High School Senior Band Concert on March 26 which conflict with the 7:00 p.m. start time of the board meeting.
Motion by Witters, second by Dohmen that the Board approve changing the start time of the November 14, 2011 and March 26, 2012 board meetings to 5:15 p.m. Roll call vote. Ayes – Witters, Bullock, Dayman, Dohmen, Isbell. Nays – none. Motion carried.
MEETING ADJOURNED: The meeting adjourned at 8:11 p.m.
FUTURE DATES: November 14, 2011 – 5:15 p.m. – Regular Board Meeting
OPEN ENROLLMENT
Open Enrollment is the process by which a parent or guardian residing in an Iowa school district may enroll their child into a public school district other than the one in which they reside. The deadline for filing an Open Enrollment Application for students in grades 1-12 is March 1st prior to the school year of requested attendance. The deadline for filing an open enrollment request for an incoming kindergarten child is September 1st of the year open enrollment is first requested. For more information on Open Enrollment, please visit the district website at www.pleasval.k12.ia.us, email or call Kelly Hatler, hatlerk@pleasval.k12.ia.us at the Administration Center at (563)332-5550.
IMPORTANT NOTICE TO PLEASANT VALLEY SCHOOL DISTRICT PARENTS OR GUARDIANS WITH CHILDREN ATTENDING NONPUBLIC SCHOOLS:
Per Iowa Code Section 285.3, in order to qualify for parental reimbursement, a parent or guardian of a student attending an accredited nonpublic school who furnishes transportation for the student in accordance with this section, shall submit a notice of nonpublic school attendance to the resident public school district, notifying the district that the student is enrolled in and will attend an accredited nonpublic school during the period for which parental reimbursement is being requested. The notice shall be filed with the resident public school district not later than December 1 for the first semester claim and May 1 for the second semester claim each year. Forms which must be filled out in order to qualify for this parental reimbursement are available at the Belmont Administration Center, 525 Belmont Road, Bettendorf, Iowa 52722 and on the district website at http://www.pleasval.k12.ia.us. Information needed to complete the form includes the parent or guardian’s name and address, the name, age, and grade level of the student, the name of the nonpublic school and its location and the number of miles one way to transport the child from home to school. Iowa Code Section 285.1, subsection 3, limits the number of students that may be eligible for parent reimbursement to a maximum of three (3) elementary students and one (1) high school student per family.
WALL OF HONOR NOMINATIONS ARE NOW BEING ACCEPTED
Nominations are being accepted through December 16, 2011 for the Pleasant Valley High School Wall of Honor.
The Wall of Honor Program was established in 1999 to recognize distinguished alumni who have graduated from Pleasant Valley High School.
Nominees must have graduated 10 years or more prior to induction and must meet the following criteria:
Persons wishing to submit a name for consideration as a Wall of Honor honoree must send a letter of nomination to:
Mr. D. Michael Zimmer, Principal
Pleasant Valley Community High School
604 Belmont Road
Bettendorf, IA 52722
In the letter, please indicate the reasons why the individual should be considered for the Wall of Honor and the nominee’s current address and telephone number biography or resume of the individual being nominated. Nominations received will be added to the pool of nominees from previous years. This year’s recipient will be honored on April 18, 2012, at the Academic Awards Night at the high school.
If you have any questions, please feel free to contact Mr. Zimmer, PVHS principal, at (563) 332-5151 ext. 5114.